Upper School (Senior) Academic Support Officer - PA role

Full Time | Beijing, China | Secondary  Division
Start Date: August 2024 

About School:

Our Beijing school has two campuses, catering to different age groups and learning needs. The City Campus is for Early Years and Year 1, equipped with excellent facilities. This serene setting provides access to excellent facilities, including a fully-equipped Sports Hall and Dining Room. Inside, children have access to various play-based creative spaces like the Maker Space, Construction Zone, Dance Studio, Visual Arts Studio, and Music and Drama Studio. It's a vibrant, nurturing environment where our youngest learners embark on their educational journeys. Located in a picturesque village, our Hegezhuang Campus is tailored for students from Year 2 upwards. The classrooms are fully customized and incorporate cutting-edge technology. The learning spaces are flexible and designed to inspire. Within this campus, you'll find two well-stocked libraries, one for Lower School and another for Upper School, boasting a combined resource collection of over 28,000 items. Additional facilities include a spacious multi-purpose theatre, a mini theatre, a versatile black-box drama area, an arts center, and a music center complete with a recording studio. The sports hall is equipped with a 25-meter swimming pool, a gymnasium for activities like badminton, volleyball, and basketball, and even a top-rope climbing wall. Outdoors, we offer tennis courts and Astro-turf playing fields perfect for football.

Our Beijing school offers a British-based international education from Early Years to A-Levels. The curriculum evolves through different phases, focusing on holistic development. Highly qualified teachers from diverse backgrounds contribute to the school's excellence.

Our Beijing school’s mission is to nurture future leaders who excel academically and in various activities. The school values intellectual growth, sports, and community service, fostering resilience and meaningful connections among students. It prepares students for top universities worldwide, emphasizing academic rigor and enrichment programs.

Curriculum: A Levels, GCSE, IGCSE, UK Early Years/EYFS
Accreditation: CIS
School Type: PreK/K-12 (UK13) Day
Students Enrollment: Approx. 1500 in total

About Job:

• Maintain a friendly and welcoming environment in the Upper School building by greeting visitors and parents and helping to direct them to the correct location as needed.
• Manage the Office 365 Calendar of the Head of Upper School.
• Take minutes at meetings and briefings as directed by the Head of Upper School.
• Make telephone contact with parents in order to pass on messages from teachers when requested.
• Answer queries received by telephone or email.
• Direct phone calls or emails to the correct department.
• Support with recording attendance on iSAMS as needed.
• Support with managing the Upper School Lost and Found.
• Support with procurement process.
• Support the Admin team during fire alarms in line with the School’s policies and procedures.
• Support with facility/kitchen arrangements and logistics i.e. lighting, room set up and other fixtures for events.
• Support with the interaction with other agencies, such as the transportation department, when the need arises.
• Support with US Maintenance check and liaison with Operations in terms of any follow ups.
• Coordinate between parents and staff when necessary, introducing the differences between cultures.
• Assist in translation when required.
• Provide other support assigned by the line manager

About You:

  • • Bachelor Degree on Administration or related fields.
    • Ability to undertake a wide range of administrative tasks including word processing and filing.
    • Ability to manage multiple tasks and deadlines.
    • Proven literacy, numeracy and communication skills including being able to respond appropriately to staff,parents, pupils and outside agencies.
    • Ability to work to a high level of autonomy under limited direct supervision, including determining and organising information; to manage own workload, to work under pressure and with initiative.
    • Good telephone manner in dealing with a range of callers.
    • Experience in organising and managing administrative systems and procedures in an office environment.
    • Experience of working around children / young persons, preferably in a school.
    • Experience of working as part of a team

About Contract:

• Contract Period: 2 years
• Student Contact days: 180
• Approximate Dates for the School Year: Aug 1-Jun 30

About Package:

• Salary Range: Negotiable
• Benefit: Health Insurance,Housing Allowance, Moving Allowance, Settling in allowance, Tuition for children

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